Organization
Book Buddy - I have an extensive classroom library of children's books that I use with my students for a variety of instructional purposes. Several years ago I developed an organizational system that fits my needs perfectly but remains somewhat arbitrary. Therefore, I found that I was spending too much time hunting for books. When using the application, I used a QR reader to scan the codes printed on the outside of each book. The barcode would then populate the form with information. I then took the extra step of placing each book within a particular group that corresponds with my filing system. The entire process took about a week to set up last summer and now when I need a book, I can look on my phone or refer to the printed report in order to locate a book. I was also able to share an electronic version of the database with my co-teacher who also uses my library.
5th-grade choir is for many of my students the very first performance ensemble they have been a part of, outside of grade level performances. The difference being that a performance ensemble serves as an ambassador for the school and has the opportunity to perform for people who would not necessarily attend a campus performance. As representatives of our school, these students get to go on field trips. Being our first year at a new school, we had done what we thought would be easiest and sent home paper choir enrollment forms to be turned into us. We spent weeks gathering and entering data into a spreadsheet that ultimately did not include the information we needed. About two weeks away from our first field trip, our lunch vendor called to remind us that our students would need to be prepared to pay two different prices for their meal depending on their age at the time of the field trip. Students who were ten paid the child price. Students who were eleven paid the adult price. My poor co-teacher and I had to go through and look up each individual choir member, all 125 of them and look up their birthday. It was torture and could have been avoided. In the initial choir packet and at the parent meeting we have QR codes posted everywhere that provide a link to a google form. Needless to say, we are no longer looking up birthdays.
We keep all of our financial records in Google Sheets. Bauer (2014) says, "Unlike most other classroom teachers, many music educators are charged with managing one or more budgets that are used to support their programs" (p. 173). Having been at schools where my budget was zero, I am happy to bear the burden of a healthy budget. My co-teacher and I handle more money than any other teachers on our campus. Google Sheets allows us to not only work from the same document when entering data, but we can also share deposit information directly with our financial secretary.
Many of the organizational tasks as well as communication tasks listed below could be taken care of by Charms. My district pays for our subscription and I know that it is heavily used within the district. However, being such a robust program, I imagine that it will take an entire summer just to get everything updated and transferred over. I think that this will have to wait until the summer of 2018 to have my full attention.
Communication
Being a teacher requires regular communication. Being in charge of an ensemble sometimes moment by moment communication, especially when traveling. Formerly known as Remind 101, Remind allows teachers to use their personal devices for communication with groups and individuals without having to also give or receive personal information. It is so easy it must be used judiciously, otherwise it could become a pest. Therefore, I usually only ask parents to sign up for the service during field trips. Especially on long trips, parents and even students with me on the bus are especially appreciative of updates about our location and expected time of arrival. Once on the ground, Remind is the perfect application for keeping all of my chaperons on the same page. Having used the program for many years, I am pleased with how it has improved over the years and highly recommend it.Voxer
Although fairly effective, email and texts often fail to communicate the nuanced expression that can be achieved when speaking. Who hasn't labored over the process of delicately wording a professional email or text while knowing that few spoken words would take a fraction of the time and be easier to understand? Additionally, with varying class schedules and conference times, teachers do not have the opportunity to speak with each other on the phone. Voxer is an application that allows texts if needed, but primarily relies on spoken messages. You can vox and individual or group. Some people chose immediate notification, which I don't recommend because it is annoying, or you can check in periodically and respond accordingly. Last year my principal created a group for the leadership team. My principal is a dedicated user of the application, so we all use it and it is nice. However, when our district shut down for an entire week due to flooding, our leadership team had regularly scheduled Voxer meetings for safety and scheduling updates and in order to make plans for the following week. Especially considering that many people were without power, trying to email or even text under those circumstances would have been tedious. Voxer allowed us to meet in an asynchronous way and accomplish our goals.
Collaboration
Dropbox
My co-teacher and I teach the same lessons at the same time. While we use Google Drive for administrative things, we have had better success using DropBox (Bauer, 2014, p. 169) for instructional materials. I suspect this is because Dropbox does not attempt to change the file type. Whether it is a Finale file or a Word file, it remains in original form without being changed into a Google type file. Additionally, it seems that audio .WAV files seem to play better from Dropbox. Using the Dropbox application, we were able to take our playlist with us on our field trip without having to burn a CD. We simply used a Blue-tooth speaker and a phone. It was quite simple.
Creation
This is probably my favorite application for use in creating instructional materials simply because with Canva, I can make beautiful things. The service is free and many of the design elements are free. If you chose to download a creation that contains an element that has a cost, then you pay the license fee for that element. Most elements are either free or one dollar which makes it very reasonable. A great deal can be designed with free elements. As part of my American Music class last spring, I created this listening map for Heebie Jeebies by Louis Armstrong. Bauer, W. I. (2014). A conceptual framework for technology - Assisted music learning. In Music learning today: Digital pedagogy for creating, performing, and responding to music (pp. 167- 187). New York, NY: Oxford University Press.